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14 Mar

Why one should RSVP a wedding invitation

The most underrated concept of RSVP-ing is, in fact, the most crucial aspect of wedding planning. To attend or not to attend is a call you need to make known to your hosts as etiquette demands

Little do guests realise that each time they do not RSVP a wedding invitation, the hosts pay a price for it. “RSVPs or répondez s’il vous plaît are important for to-be wedded couples who wish to have a better headcount of their guests in order to accommodate them at the venue and cater accordingly,” says wedding planner Candice Pereira.

 

BASICS OF DRAFTING AN RSVP

Candice suggests, “The RSVP request should have an option for those who may choose to accept and decline. You could also include a telephone number for people to RSVP. Also, have a section where the guest can fill in their name, food preference, when they need to reply and a line thanking them for the same.”

 

TIME FRAME

A two-week window is considered acceptable; however, it is preferable to have a three to four week window. This allows the host some more time to hear from the guests, as well as gives some extra time to coordinate with vendors closer to the big day.

TYPES OF RSVPS

If your guests are web-savvy and have smartphones, then have them reply via an app or website. Otherwise, you can choose to let them reply over email, phone calls or texts. If you prefer a traditional approach, then a conventional RSVP postcard works best.

 

TRICK TO ENSURE YOUR GUESTS RSVP

Mention your RSVP cards on your wedding invite and that guests should send their RSVPs within the due date. Alternatively, make the RSVP date prominent. Send your wedding invitations on time and the Save-The-Date invites nine months prior.

 

MAP IT RIGHT

To keep track of RSVPs, make sure that replies through emails, phone calls and texts are meticulously recorded, lest they are lost or forgotten.

WHY YOU NEED TO RSVP

The culture of RSVP-ing is now becoming a standard practice and is considered rude if not responded to. “As a guest who is invited to a wedding, you need to respect the fact that the couple has invited you and politely requested for an RSVP. Your reply will help the couple better plan their big day—with respect to guest numbers, budgeting, seating plan, minimising food wastage, etc,” says Candice.

 

BRINGING GUESTS

Ideally, your invite is the first indication to understand if you’ve been invited alone, i.e. the invite is addressed only in your name. Do not assume that you can tag along your plus one or your date. If you’re unsure, the best way is to politely call and ask your hosts if there’s room for a plus one.

 

CHANGING YOUR RSVP

Once you’ve stated that you’ve accepted the invite, you’re obligated to attend, unless there’s some untoward incident. If you had declined earlier and now are able to attend, the best thing would be to ask your host if there’s a chance to RSVP in the positive.

Photos: Getty Images 

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Irene Fernandes / [email protected]
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